Roadmap

Task of week -1 (This is the last week before the week when the festival begins!)
Antonis
 * Write schedule page on web site (include contact info, note to bring laptops for workshops)
 * Write newsletter (include contact info, maps, FB event ...)
 * Create calendar with events on site
 * Write post about the parties
 * Create Banner design
 * Edit poster (change date, make CMYK)
 * Download Jamendo playlists
 * Order T-shirts at Litinas (after Dimitris asks Metrographics) - 8S, 10M, 2L - T-shirts are cheaper at Metrographics
 * Write P2P & Creative commons exhibition description

Dimitris
 * Put map on site & send link to Antonis
 * Create FB Event & Send link to Antonis
 * Write a post for the Movie nights @ Ortakia
 * Make the A5 flyer
 * Write description for multitouch
 * Ask a friend for cheap plotter prints for Logo and FOSS History infographic
 * Ask metrographics for T-shirt price -> Call Antonis
 * Finish monitor stand & check projector placement with Jann - Tuesday morning 9:00 at Androgeo
 * Prepare A3 for "wet floor" stands

Jann
 * Finish monitor stand & check projector placement with Dimitris - Wednesday morning 9:00 at Androgeo
 * Write Arduino exhibition description see here
 * Find tribute to eff video look here

Savvas

Kiagiadakis
 * Ask for a wireless microphone for questions after the talks and during discussions.
 * Create live CDs for the PC Lab
 * Check PC Lab PC HW - Tuesday morning 9:00 at Androgeo
 * Write 3D printer & Door lock exhibition description
 * Write post on peliti

Kainourgiakis
 * Write posts on web site on remaining workshops & talks
 * Prepare ad video
 * Prepare slideshow of talks/workshops preview for projector at exhibition

Manolis Other Gina to give us a short text on solar oven Remember to inform volunteers on need for cleaning on Thursday 11th, Setting up exhibition Friday 12th, moving on Friday the 19th and packing on Monday the 22nd!
 * Give order at Kivos (files should be ready from Antoni)
 * 100 posters
 * 200 stickers (100 of indyvisuals poster, 100 of cloud sticker)
 * 300 A5 flyers
 * Give order at Metrographics
 * Banner (2mx1m)
 * T-shirts 8S,10M,2L
 * Arrangements for kitchen & bar at Lahanagora

Exhibition
Everything should be ready by Monday the 7th of April in order to setup things in the exhibition places by Friday the 12th!
 * Video Translations
 * RepRap
 * Multitouch
 * Screening stands
 * PC Workstations
 * Design
 * Setup in place
 * Shifts

Finance
We should have an epxense/income analysis and know any sponsorships by the 17th of March
 * Finalize sponsorship
 * Tickets (get offers from companies, arrange dates with participants, get details, buy tickets)
 * Income/Expenses analysis
 * Hosting expences (arrangements with participants)
 * Manage income & expenses
 * Expenses
 * 500 for tickets
 * 400 for workshops
 * 200 for prints
 * 100 for participants expenses
 * Total of at least 1200€

Places
Finalized

Schedule

 * Communication with participants to finalize schedule and any requirements they may have for their talk,workshop

Public Relations

 * Site
 * Site translation
 * Facebook
 * Newsletters
 * Put up posters (at latest by the 1st of April)
 * Post event in news and blog sites (at latest by the 1st of April)

Prints
Give any orders before the 25th of March Have everything by 1st of April (2 weeks before the start)
 * T-Shirts (design, cost, order) - 20
 * Stickers ( design, cost, order) - 100 b/w with logo, 100 of the indyvisuals design
 * Posters (design, cost, order) - 130 color A3
 * Flyers  (design, cost, order) - 300 b/w A5
 * Banners (design, cost, order)

Volunteers
The team must be ready before the 1st of April
 * Setup team
 * meet them
 * Needs
 * Prepare the exhibitions???
 * Setup the exhibitions
 * Put up posters
 * Shifts at exhibitions to help attendees
 * Shifts during the weekend (talks & workshops) to help attendees and speakers
 * Help at Ortakia events (dates???)

Video & Photo coverage

 * Gather video & photo material from the festival
 * Record all Talks & Workshops and upload them with CC-by-sa
 * Gather any presentation material and make it available on the site
 * Arrange interviews with speakers
 * Produce a small documentary of the festival for promoting the ideas and its replication

Practical stuff

 * Find laptop & projector for the talks
 * Arrange sound setup for the talks
 * Test the setup!
 * Find laptops for the workshops
 * Find chairs, desks
 * Arrange wifi