24/02/13 Meeting


 * We have to know the latest by Friday and for sure where the festival will be placed.
 * Monday morning we will go to the Municipality to try to get answers.


 * The schedule of the festival is considered finalized and closed!
 * We should remove the forms from the site
 * Dimitris will contact the people who have filled the form.


 * Decision making
 * When a task has to move forward and a decision needs to be taken, the person responsible should ask via e-mail and phone and give at least 24hours limit to receive answers. After the limit only the received answers are taken into consideration, anyone who has not answered is like a "don't care vote".


 * Sponsorship
 * Dimitris will send the letter to Alfresco and ask to know when should we expect an answer.
 * Antonis will edit the Greek one by Monday night and Giorgos will go on Tuesday-Wendesday to the airline companies to ask for the tickets
 * As soon as we get an answer from Alfresco & the airlines we have to buy the tickets, even if the answer is no, we will pay the tickets ourselves.


 * Poster
 * We will ask for minor changes (add dates and city) and also for the source file in order perhaps to do other changes ourselves.
 * Kallia will work on editing the poster and creating a second one


 * Kallia will prepare a A5 B/W flyer with the schedule of the festival


 * Exhibition
 * Find a solution for the stands... a suggestion from Manolis is to find just the VESA mount for the screens and mount them at the columns in the underground of Androgeo. So we just need to find VESA mounts.
 * We need to find material to cover nicely the area. We will gather any posters, infographics and even Creative commons art things on the owncloud space. It will be nice to have informative posters on our main areas, P2P, Open source software/hardware & Creative commons.


 * Newsletter
 * Manolis has ready the text, Kiagiadakis will help do the graphics and get the final newsletter ready.


 * Manolis will be contacting the volunteers to set up the team


 * No decision yet on the next Ortakia event, waiting to see about the sponorships...


 * Prints
 * Dimitris will send emails to get price quotes for the following
 * 20 B/W one side printed T-shirts
 * 130 A3 color posters
 * 100 b/w stickers (logo)
 * 100 color stickers (indyvisuals poster)
 * Banners B/W get price per square meter
 * 300 B/W A5 flyers